How will implementation strategies continue to be developed and communicated?
Kentucky and Appalachia Public Health Training Center |
Strategic Planning Workbook |
Orientation | |
Strategic Planning Model ……………………………………………………………….. | 4 |
Syllabus ………………………………………………………………………………………….. | 5 |
Readiness Assessment ……………………………………………………………………. | 7 |
Getting Started | |
Plan to Plan ……………………………………………………………………………………. | 10 |
Strategic Planning Data Needs ……………………………………………………….. | 13 |
Assessing the Current Situation | |
Mission Development ……………………………………………………………………. | 15 |
Vision Development ………………………………………………………………………. | 17 |
Stakeholder Analysis ……………………………………………………………………… | 20 |
Review Organization Mandates …………………………………………………….. | 21 |
External Assessment: 3 Questions …………………………………………………. | 23 |
External Assessment: Current Trends …………………………………………….. | 24 |
Situation Assessment: Programs, Products, Services ……………………… | 25 |
Internal Assessment ………………………………………………………………………. | 26 |
SWOT Analysis ……………………………………………………………………………….. | 27 |
Developing the Plan | |
The Strategic Initiatives Matrix ………………………………………………………. | 31 |
Developing Goals …………………………………………………………………………… | 33 |
Developing Objectives ……………………………………………………………………. | 33 |
Developing Objectives Matrix ………………………………………………………… | 36 |
Evaluation and Integration | |
Plan Review ……………………………………………………………………………………. | 38 |
Communication Plan ……………………………………………………………………… | 39 |
Evaluate and Improve the Planning Process …………………………………… | 40 |
Evaluate and Improve Strategies ……………………………………………………. | 41 |
Strategic Planning Resources …………………………………………………………………….. | 42 |
Kentucky and Appalachia Public Health Training Center |
Strategic Planning |
Overview |
Module | Content | Objectives | Assignment |
Orient-ation | Prepare for strategic planning. · Who should be on the team? · Identify and prepare team · Readiness assessment | · Participants will have a road map for the strategic planning course and process | · Select and prepare team · Conduct readiness assessment · Review ‘Getting Started’ |
Getting Started | What is strategic planning and why should we do it? Why is it important? What it takes Overview of the model Plan-to plan | · Describe the purpose of a strategic plan · List the critical elements of a strategic planning process · Identify the benefits of strategic planning · Identify reasons why strategic planning should be a priority in your organization · Develop a plan-to plan · Develop a communication plan and process for updating | · Identify benefits of strategic planning for your organization. · Develop your Plan to Plan · Review your organization’s existing strategic plan. Talk with others in your organization about it. · Ask: Is this plan still relevant? · Has it been used? Why or why not? · What are the weaknesses & strengths of this plan? · Develop a communication plan to educate your organization · Review ‘Assessing the Current Situation’ |
Assessing the Current Situation | How to do strategic planning; Process of change; Environmental assessment; Vision, Mission, Values Mandates, Customers | · Construct a process for creating a strategic plan · Enlist the support of key individuals for creating a strategic plan · Identify data needs for planning · Be able to develop a vision, mission and values | · Identify stakeholders and how you will gather information from them. · Review your organizational mandates · Develop Vision, mission, and values |
Situation analysis SWOT | · Be able to conduct a situation analysis – internal and external · Be able to develop and conduct a SWOT analysis | · Gather data · Conduct your SWOT · Review ‘Developing the Plan’ | |
Developing the Plan | Analyze data Identify strategic priorities Develop Goals and Objectives Develop performance measures | · Identify strategic priorities · Know the importance of measures · Define the elements of a written strategic plan · Develop goals · Develop SMART objectives · Identify performance measures | · Analyze SWOT and Plus/Delta info · Identify strategic priorities · Develop Goals · Develop SMART objectives · Develop measures · Review ‘Evaluation and Integration’ |
Evaluation and Integration | Writing the plan Implementation Evaluation Strategic plan as a foundation for succession planning | · Identify the elements of a written strategic plan · Describe the purpose of evaluation · Describe the types of evaluation and associated questions · Describe how to link evaluation results to future strategic goals/ objectives | · Develop your written strategic plan · Develop a process for implementation · Determine how and when you will evaluate your Strategic plan · Develop on-going monitoring process and timelines for integrated strategic planning · Develop a change management plan |
Barriers to strategic planning | Ways the barriers can be addressed |
Benefits | Ways to enhance the benefits |
Anticipated Costs | Ways to manage these costs |
yes | no | How to mitigate “No”s | |
1. We have a strong sponsor | |||
2. We have a process champion to lead the process | |||
3. Resources are available to do this planning | |||
4. Resources are likely to be available to implement our plan | |||
5. The process and plan will be linked to our budgets and operational plans | |||
6. The benefits outweigh the costs; the process will create real value for our organization and stakeholders | |||
7. Now is the right time to initiate the process | |||
8. The organization is ready to do strategic planning | |||
9. The Board is ready to engage in strategic planning | |||
10. We can enlist stakeholders in our process |
Kentucky and Appalachia Public Health Training Center |
Strategic Planning |
Getting Started |
Getting Set up for Success | Defining Who We Are | Defining Our Challenge | Setting Our Course | Putting the pieces together | Making it Happen | Keeping the Plan Relevant |
Phase 1 | Phase 2 | Phase 3 | Phase 4 | Phase 5 | Phase 6 | Phase 7 |
Get Ready: Plan to Plan | Articulate Mission, Vision, Values | Assess situation | Agree on Strategic Priorities | Write the Plan Document & Commit | Implement the Plan – the Action Plan | Evaluate and Monitor the Plan |
Product = Workplan | Product = Mission, Vision, Guiding Principles | Product = Data to inform decisions. SWOT analysis | Product = Decisions/ Agreement on Strategies, Goals, Objectives and indicators of success | Product = Strategic Plan [Optional: Budget, Communications plan] | Product = Annual Plan (operating plan) & Communications Plan Action! | Product = Best practices for future planning. Mechanism for monitoring. Measures, milestones |
What | Where is it located | How we will obtain it |
Previous strategic plan and results | ||
Customer data: (Survey, focus groups, etc) | ||
Financial Data: Current and projected | ||
Services Data: Utilization, trends | ||
Human resources data: positions filled/unfilled, anticipated vacancies, needs, training data | ||
Other | ||
Kentucky and Appalachia Public Health Training Center |
Strategic Planning |
Assessing the Current Situation |
YES | NO | |
Does the mission statement reflect the work and unique character of your team/organization…? | ||
Is it brief and to the point? | ||
Is it easy to understand? | ||
Can you easily remember it? | ||
Is it broad enough to include some growth of your products, services or customer base? | ||
Are you proud of it? Would you frame it? Hand it out to others? |
YES | NO | |
Does the vision statement provide a clear picture of the organization’s ideal future? | ||
IS the vision statement inspiring and challenging? | ||
Is the vision statement brief enough to be remembered? | ||
Will achievement of the mission help make the vision a reality? |
Vision: | Working as a team we will shape the future of medicine by creating, disseminating, and applying new knowledge and by personalizing health care to meet the needs of each individual |
Mission: | To improve people’s lives through innovation, research and patient care. |
Values | · Excellence · Collaborating as one university · Acting with integrity and personal accountability · Openness and trust · Diversity in people and ideas · Change and innovation · Simplicity in our work · Empathy and compassion · Leadership |
Mission | The mission of Sierra technology Solution s is to create technology solutions for forward-thinking organizations |
Vision | To be known as the technology experts and resource center for small to medium-sized organizations |
Values | · To empower and inspire entrepreneurial leaders · To be professional in our actions to our clients, partners and each other · To effectively impact the marketplace · To help all of organizations regardless of their resource constraints · To have honesty, integrity and respect for all individuals · To continually pursue knowledge and learn · To practice what we teach · To have enjoyment and fulfillment in our work |
Stakeholder | What do they want/need/expect from us? | What criteria does stakeholder use to assess our performance? | How are we doing with them? How do we know? | What can we do to improve? |
Mandate | Source (law, rule, policy, grant requirement) | Key requirements | Effects on the organization and its services or products | Evaluation Criteria: (develop your own) · Funded · Still appropriate · Out of date |
What has changed in the world in the past 3-5 years? | |
What has changed in healthcare and public health in the past 3-5- years? | |
What has changed in your organization in the past 3-5 years? |
Economic Climate | |
Social | |
Demographics | |
Political | |
Legal | |
Technology | |
Budget | |
Programs and Services | |
Customers |
We are moving away from: | We are moving towards: |
Performance Trends: How are we performing? Programs Products? Services? Finances? | |
Goals and objectives How are we achieving against our plan? How successful have we been with recent initiatives? | |
What is our organization profile? | |
Strengths re: · Structure · Processes · Finance · Human resources · Technology · Culture | |
Areas for improvement · Structure · Processes · Finance · Human resources · Technology · Culture | |
What are our capacities? | |
What are our needs? |
Kentucky and Appalachia Public Health Training Center |
Strategic Planning |
Developing the Plan |
We have developed or revised our vision, mission and values | |
We have gathered information from our stakeholders | |
We have identified our organizational mandates | |
We have examined our products, programs, and services for relevance and customer satisfaction | |
We have assessed the external environment | |
We have assessed our internal environment | |
We have gathered input from our staff | |
We have identified (or are beginning to identify) our strengths, weaknesses, opportunities and threats | |
We are ready to analyze the data and identify strategic priorities |
The Strategic Initiatives Matrix | ||
External Plus Opportunities | External – Delta Threats | |
List your top opportunities | List your top threats | |
Internal – PlusStrengths | Comparative Advantages | Mobilize |
List your top strengths | Examining your prioritized SWOT list, compare the Opportunitiesagainst Strengths to identify Comparative Advantages. These are areas that the organization can leverage its strengths to capitalize on existing or potential opportunities. | Examining your prioritized SWOT list, compare the Threats against Strengths to identify where you need to mobilize your strengths to avoid losing ground or to transform threats into opportunities for progress. |
Internal – Delta Weaknesses | Promising Futures | Reduce Vulnerability |
List your top weaknesses | Examining your prioritized SWOT list, compare the Opportunitiesagainst Weaknesses to identify Promising Futures. Current weaknesses may not allow the organization to implement these initiatives in the short term, these areas hold promise. Work can begin to start these initiatives and to build the internal capacity. | Examining your prioritized SWOT list, compare the Threats against Weaknesses to identify initiatives to mitigate the threats that intersect with weaknesses to make sure the organization controls for loss of position, community presence, fiscal health and health of the community. |
The Strategic Initiatives Matrix | ||
External Plus Opportunities | External – Delta Threats | |
Internal – Plus Strengths | Comparative Advantages | Mobilize |
Internal – Delta Weaknesses | Promising Futures | Reduce Vulnerability |
Direction of change: | To reduce |
Area of change: | Unemployment status |
Target population: | For our graduating students |
Degree of change: | So that 75% gain fulltime employment |
Time Frame: | Within 6 months |
Poorly written objectives | SMART objectives |
To reduce processing time (not specific or measurable) | To reduce by 5% the average cost of processing new hires by 6/15/09 |
To eliminate highway deaths (too broad, not realistic) | To reduce highway death rate by 10% in 2010 |
To complete 3,000 record searches and 750 field investigations (Actually two objectives, not time bound) | To complete 3,000 records searched during FY 2009 To complete 750 field investigations during FY 2009 |
Measures already used | How is the measure defined? | Source of data/ numbers and baseline | Frequency of data collection | Evaluate the measures advantages (+) | Evaluate the disadvantages (-) |
Possible new measures | |||||
Performance Measure Checklist | YES | NO |
Does the performance measure relate to the objective it represents? | ||
Does it measure what you want it to measure (is it valid?) | ||
Can it provide the same information time after time (is it reliable)? | ||
Is the measure understandable to a variety of people? | ||
Will it be cost-effective to gather data for this measure? | ||
Will the data be available when needed? | ||
Is this measure the result of some activity you can control? |
Strategic Priority: | |||||
Goal | |||||
Objective | Measure | Critical success factors | Barriers | Timeframe | Responsibility |
Objective 1 | Start: End: | ||||
Objective 2 | Start: End: | ||||
Objective 3 | Start: End: | ||||
Review date: | Notes: |
Kentucky and Appalachia Public Health Training Center |
Strategic Planning |
Evaluation and Integration |
Who (key stakeholders) | What (do they need to know?) | How (strategies or mediums that will be most effective) |
Planning Process Element | Strengths | Weaknesses | Modifications needed to improve? | Summary Evaluation |
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate |
Strategy | Strengths | Weaknesses | Modifications needed to improve? | Summary Evaluation |
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate | ||||
· Maintain · Replace · Revise · Terminate |
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